Donald Trump is back in the White House and with it comes a wave of change that could significantly affect business travel, particularly for South African companies seeking to engage with partners in the United States.
His administration's history of sweeping policy shifts and stringent immigration measures means that executives heading state side may need to adapt their travel strategies to navigate the complexities of a shifting political landscape.
According to Mummy Mafojane, Productive Operations Leader at FCM business travel doesn’t happen in a bubble.
“Politics, economics, and global events all play a role in shaping policies that impact everything from how easily people can get visas to what they pay for flights or hotels. Being prepared means understanding these dynamics and staying one step ahead,” she said.
The business travel expert shares some insights on what South African travellers can expect.
Visas: longer waits could disrupt plans
For those accustomed to the intricate dance of securing a US visa, the return of Trump to the presidency brings with it the possibility of further delays.
Under Trump’s first term, travellers from countries like South Africa often faced months-long waits and heightened scrutiny.
With indications that these stricter immigration protocols may resurface, businesses must act swiftly to secure the necessary travel documentation.
Mafojane recommended that travellers apply early and start their visa application as soon as travel plans are on the horizon.
“Get your documents in order from meeting agendas, proof of employment outside the US, to proof of ties to South Africa (like family or property ownership) to help streamline interviews,” she added.
Mafojane also advised them to track deadlines automatically by using reminders or apps to flag upcoming document expirations, ensuring renewals don’t fall by the wayside.
She said that customs checks are also likely to be more rigorous, with longer queues and extensive questioning so travellers should prepare for a potentially more stressful arrival process.
Travel costs: get more value for your money
Mafojane also noted that as the global markets fluctuate in response to Trump’s policies, South African businesses may find that their travel bills increase significantly.
She said that the combination of an unstable rand-dollar exchange rate can make expenses like flights, accommodations, and meals feel even heavier on the budget.
However, cutting back on essential face-to-face meetings is not a preferred solution when building crucial business relationships.
“It’s not about slashing your business travel budget - it’s about stretching it further,” explained Mafojane. “Companies need strategies that maximise value.”
She noted that to make the most out of every journey, businesses should consider the following:
Lock in corporate rates: Negotiate fixed pricing agreements with airlines and hotels or collaborate with globally connected Travel Management Companies (TMCs), which can secure exclusive discounts.
Use real-time expense tracking tools: Monitor employee spending in real time while abroad to quickly catch any overspending rather than discovering it weeks later during the expense claim process.
Consolidate trips: Instead of flying out multiple times a year for separate meetings, consider bundling trips into fewer but more productive journeys that save both time and money.
“A TMC with a global network can help businesses unlock meaningful savings by negotiating better rates with airlines and hotels.
“But it’s not just about discounts; it’s about having access to real-time insights and expert advice so you can make smarter decisions that align with your budget and goals,” concludes Mafojane.